Product License Policies


ICDD databases and software products are licensed for use on a single PC. Database and software licenses grant end-users a limited, nonexclusive and nontransferable license to access the contents of the product for personal or internal business purposes; and to download such contents on the hard drive of a single computer, as needed, to facilitate data processing. It cannot be installed, accessed or displayed on more than one PC without purchasing additional licenses. It is expressly prohibited to access the database over a network, or access the database using desktop sharing or screen sharing software. License terms vary by product. Please see here for information on WebPDF-4+ licensing.

license terms

It is recommended that all ICDD databases be installed and registered within the first 30 days after product purchase and receipt of product. This will insure that your database license will correspond closely with your product subscription. Please note that your product subscription is based on the month of the original invoice; not the date of the license registration key.

Database License Term: This is the amount of time available for access to the purchased database (see License terms).

Registration License Key: The license key is issued on the date of registration and will allow access to the database in accordance with the purchased product license term.

Product Subscription: The PDF-4 product line, as well as all database site and multi-year licenses are serviced by subscription. All subscriptions are based on the original invoice date. This means that PDF-4 renewals, site licenses, and multi-year licenses are due on the month of the original invoice. For example, if your original invoice was in May 2016, then your renewal will be due in May 2017.

PDF-2: The initial term of the license for PDF-2 and SIeve is five (5) years from the license registration key date. At the end of your five (5) year license term, you will have two options for your license. Option 1: Purchase a license for the current release of the PDF-2, SIeve, or PDF-4+. Option 2: Extend your original license for one additional consecutive five (5) year term, free of charge, provided that the licensed user has the same organization name and address (i.e., the registered user), and the product license has not been previously renewed or converted to a PDF-4+ product.

All PDF-4 products are licensed for one (1) year. ICDD offers a subscription service that provides automatic renewals for your PDF-4 products. Prior to the expiration of your license, ICDD will automatically invoice and ship your PDF-4 renewal based on your original invoice date.

Product License Policies

Academic Pricing Policy
An academic price is awarded to degree-granting (Assoc., B.S., M.S., Ph.D.) institutions. The name of the institution must appear on the degree in order to qualify for the academic pricing. Institutions may be required to submit documentation to verify eligibility. Please consult ICDD’s price list for eligible products.

Site License Policy†
ICDD’s Site License Policy is designed for a multiuser laboratory to facilitate multiple licenses of the PDF-2 or PDF-4 databases at a single site. A single site is defined by the building where the database will be installed. Multiple users in different buildings need to purchase separate site licenses for each building.

A site license includes the purchase of a Master License, plus the purchase of Secondary Licenses (discounted additional licenses). Site licenses are no longer limited to 10 database licenses. The site is still determined by a building; however, customers can now purchase an unlimited number of additional  licenses at discounted pricing. The number of licenses is determined by the number of computers that will be running the database. ICDD requires that the Master License and all Secondary Licenses be purchased concurrently on a single purchase order. ICDD does not offer licensing for local servers or networks.

Single License → Site License
Customers with a single license may add additional licenses to create a site. To qualify for additional license pricing, the single license must be current. If necessary, customers may need to renew their single license to the current release, then add additional license to create the site.

Adding Licenses to a Site
In order to add additional licenses to an established site, all database licenses in the site (Master and additional) must be updated to the current release. Customers will need to purchase the current release as new, or renew their existing license.

Site License Renewals
In order to take advantage of the site license renewal pricing, both the Master License and the Secondary Licenses of the database must be renewed yearly. To renew a site license, ICDD requires that the Master License and all Secondary Licenses be purchased concurrently on a single purchase order.

†PDF-4/Minerals is not eligible for site licensing. Site and multi-year site licenses for PDF-4/Organics cannot be combined with other PDF databases.

Combo Site License Subscription
ICDD offers a combination site license that allows for multiple licenses of the PDF-2 or PDF-4 databases at a single site. The combo site license is serviced by subscription with yearly automatic renewals based on the anniversary of the original invoice date for the PDF-2 or PDF-4 databases. ICDD will automatically bill and ship renewal licensed products as specified in ICDD’s then current price list.

Multi-year Site License
In response to customer requests, ICDD offers multi-year site licenses. The multi-year site license is offered as a convenience to our customers using site license pricing. This license is serviced by subscription and is available for a PDF-2 site, a PDF-4+ site, a WebPDF-4+ site, a combo PDF-2/PDF-4+/WebPDF-4+ site, or a PDF-4/Organics site.

Multi-year License Policy
To assist customers with their yearly renewals, ICDD offers multi-year licenses that allow you to prepay for future renewals. The multi-year license renewal pricing provides savings on yearly license renewals, along with fixed pricing on the renewal for the purchased license term. Multi-year pricing is available for PDF-2, PDF-4+, WebPDF-4+, and PDF-4/Organics. If the price for these products increases during your multi-year license period, you will not be billed the difference.

Multi-year license renewal pricing for PDF-4/Minerals, SIeve, and SIeve+ is offered as a convenience to our customers. It is not subject to the discount offered with our other multi-year licenses. Please contact ICDD for further information.

To purchase a multi-year license, users need to purchase the current release of the PDF new, or renew their license to the present release using the current prices. Users may then purchase additional years for their license. All shipping charges will be billed on the original invoice. The multi-year license is serviced by subscription with yearly automatic renewals based on the anniversary of the original invoice date for both the PDF-2 and PDF-4 databases. For each year in your multi-year license, you will receive the newest release of your PDF product. You will need to install and register your new product for each release.

Since ICDD’s search-indexing software (SIeve and SIeve+) is linked to the PDF-2 and PDF-4 release year, customers utilizing this software are encouraged to purchase a multi-year license for the software along with their multi-year license for the database. The multi-year license for SIeve and SIeve+ is serviced by subscription as described in the paragraph above.

Check with your software vendor annually to confirm software compatibility when purchasing a multi-year license.


PDF-4+Scholar – Multi-year License for Academics

PDF-4+Scholar is an incentive available solely for our academic customers who qualify under ICDD's academic license policy. PDF-4+Scholar is a five (5) year multi-year license package for PDF-4+, which includes a license for SIeve+. It is identical to PDF-4+ in content and capability. The difference is in the licensing terms - the PDF-4+Scholar Package offers one extended license term of five years on the last product release in the multi-year license. The PDF-4+Scholar Package is available on CD, DVD, or USB. Customers will need to purchase the current release of PDF-4+ and SIeve+ in order to purchase the PDF-4+Scholar Package. Customers with a current release of the database will only need to purchase the PDF4+Scholar Package.

Like all PDF-4 products, the PDF-4+Scholar Package is handled by automatic subscription. Your yearly automatic renewals will be shipped based on the anniversary of the original invoice for the PDF-4+Scholar Package. For each year in your PDF-4+Scholar multi-year license, you will receive the newest release of the PDF-4+. The last release in the package will be the PDF-4+Scholar product, which is licensed for five years.

Product warranty is on the preferred computer specifications associated with the product release. If you need to change your computer specifications, ICDD recommends that you reference the ReadMe.txt or product insert for your product release to check for compatibility.

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Installation & Registration

ICDD databases require registration to comply with the legal requirements of our collaborative agreements. When renewing your PDF license, ICDD recommends that you contact ICDD or your software vendor to determine your data analysis software requirements.

ICDD products (PDF-2, PDF-4+, PDF-4/Minerals, PDF-4/Organics, SIeve and SIeve+) are automatically activated for a temporary license period (30 days) with the initial installation. Users are required to register their database and/or software in order to obtain a full license from ICDD to extend beyond 30 days. The integrated registration software will guide users through the registration process. The registration information may then be sent to ICDD by the web (preferred), email, fax or mail. When ICDD receives the registration information, a registration key for the full license will be created and sent to the user. A registration key will be issued within 48 hours (Monday through Friday) of receipt of the registration information. If you have not heard from us within 48 hours, kindly fax us your registration (610.325.9823) noting that it is a second request or call us at 610.325.9814.

Contact ICDD for WebPDF-4+ registration information.

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